Catmax · AI Operations
Mission Control
Live Operations Feed--:--:--

Catmax AI Ops Agent

Watch Max automatically move approved jobs from Podium to Jobber, Drive, Sortly and dispatch — while blocking missing information before it costs money.

Max is Active4 Jobs Processing3 Jobs Blocked8 Jobs Ready for Dispatch
Jobs Processed Today
0
Admin Tasks Automated
0
Jobs Ready for Dispatch
0
Jobs Blocked Before Error
0
Time Saved Today
0.0 hrs
Monthly Admin Savings
$0
Customer
Podium
Leads & messages
Jobber
Pipeline
Google Drive
Job folders
Sortly
Pick lists
Xero
Deposits
Warehouse
Dispatch
Installer
On-site
Carmel
Customer comms
Paul
Owner review
MaxOps Agent
Pulling customer details from Podium
Max Activity Feed
Live operations log
Streaming
Detected paid deposit for Rachel Barker in Podium
10:42 AM•detected
Pulled customer details and job notes
10:42 AM•checked
Created Google Drive folder /Jobs/Rachel Barker
10:43 AM•created
Uploaded job sheet and 9 photos
10:43 AM•created
Extracted 14 material items from job sheet
10:44 AM•extracted
What Max Is Doing Right Now
Live job execution
Processing
Job
Rachel Barker
Location
Brisbane
Stage
Create Drive Folder
  1. Create Drive FolderRunning
  2. Upload Documents
  3. Extract Materials
  4. Create Sortly Folder
  5. Build Pick List
  6. Dispatch Check
  7. Warehouse Notification
AI Document Processing
Max reads job sheets → warehouse-ready data
Job Sheet
Scanning
AI Extract
Sortly Pick List
0/6
Job Readiness Board

Every approved job, processed and watched

Click a job to see exactly what Max did — and what's still missing.

New Approved
2
AI Processing
2
Blocked
2
Ready for Dispatch
2

Warehouse Readiness Queue

Operations command view — what's leaving today, what's not, and why.

Ready For Warehouse3
  • Rachel Barker
    Brisbane · Pick list CTX-2207
  • Gold Coast Balcony
    Gold Coast · Pick list CTX-2208
  • Brisbane Install
    Brisbane · Pick list CTX-2209
Blocked2
  • South Yarra
    Missing drawing dimensions
  • Melbourne Remeasure
    Missing dimensions
Waiting Review1
  • Anne Hathaway
    Measurement changed 6m → 8m

Job Readiness Engine

Max verifies every prerequisite before a job leaves the warehouse.

Rachel Barker
Brisbane
  • Drawing Found
  • Measurements Found
  • Deposit Confirmed
  • Pick List Generated
Status
READY FOR WAREHOUSE
South Yarra Enclosure
Melbourne
  • Job Sheet Found
  • Photos Found
  • Drawing Missing
Status
BLOCKED
Action taken: SMS sent to installer Andrew requesting corrected drawing.
Blocked Before Dispatch
Max prevented these from leaving the warehouse
JobIssue detectedOwnerAI actionStatus
South Yarra EnclosureMissing drawing dimensionsInstaller AndrewSMS sent for corrected drawingWaiting
Gold Coast BalconyLabour hours appear underquotedSalespersonSent for reviewNeeds approval
Melbourne RemeasureMaterial item has no drawing referencePaulApproval requestedBlocked
Brisbane InstallPayment not confirmedCarmelFollow-up draftedNeeds review
Anne HathawayCustomer measurement changed from 6m to 8mSalespersonQuote revision requestedBlocked
Ask Max
Operations intelligence
Max · AI Operations Coordinator
Sits above your existing tools
Podium
Leads & messages
Connected
Jobber
Pipeline
Connected
Google Drive
Job folders
Connected
Sortly
Pick lists
Connected
Xero
Deposits
Coming next

Max coordinates information between existing tools. No new software for staff to learn.

Carmel's manual admin, automated by Max

Same outcome. Zero clicking, copying, or chasing.

Before — Carmel manually
  • Manually checks Podium messages
  • Moves jobs between pipeline stages
  • Follows up customers for photos
  • Confirms deposits with Paul
  • Creates Drive folders
  • Uploads job sheets and photos
  • Copies details into Jobber
  • Creates Sortly folders
  • Reads job sheets manually
  • Builds pick lists
  • Updates warehouse status
  • Chases missing information
  • Tells Paul what is blocked
After — Max does it
  • Max detects approved jobs automatically
  • Max checks payment status
  • Max creates Drive folders
  • Max uploads and organises documents
  • Max reads job sheets
  • Max extracts materials and quantities
  • Max creates Sortly pick lists
  • Max updates Jobber stages
  • Max flags missing information
  • Max notifies the right person
  • Max marks jobs Ready or Blocked
  • Carmel only reviews exceptions

Carmel stays in control. Max does the repetitive admin.